Position Title: Marketing Coordinator/Executive Admin

Position Category: Salaried Staff with Partial Individual Coverage Health Reimbursement
Total Compensation: $35,000–$45,000, commensurate with experience
Work Schedule: 30 hours/week, hybrid (primarily remote)
Reports to: Executive Director
Application: Please send your cover letter, resume and references to Elaine Brooks (esbrooks@udel.edu).
Context
The Delaware Institute for the Arts in Education (DiAE) is a nonprofit organization dedicated to enhancing the quality of education in Delaware by delivering arts-integrated, multicultural experiences to students and teachers—inspiring the artist within. Established in 1982, DiAE provides programming statewide through K-12 artist residencies, Delaware Wolf Trap Early Learning Through the Arts, and teacher professional development.

We are seeking a Marketing Coordinator/Executive Admin to join our collaborative team. This hybrid position is ideal for a detail-oriented, creative communicator who is passionate about the arts, education, and community engagement. The role has a dual focus on leading marketing efforts and providing administrative support to the Executive Director. The Marketing Coordinator/Executive Admin will also interface with the Artistic Director, teaching artists, school partners, and the Board of Directors.
Major Responsibilities

Marketing & Communications

• Lead communications with stakeholders in collaboration with the Executive Director (ED), including newsletters, year-in-review reports, legislator updates, sponsorship letters, and school/program outreach.
• Manage and create content for DiAE's social media platforms.
• Support planning and execution of in-person fundraising events.
• Co-lead fundraising campaigns, including planning, committee participation, implementation, donor acknowledgment, and follow-up.
• Run donor reports in Bloomerang to support fundraising campaigns.
• Track and distribute donor tax letters.

Administrative Support

• Attend and contribute to staff meetings.
• Support Board of Directors' meetings: prepare and disseminate materials, book meeting rooms, and track annual conflict of interest forms.
• Assist the Executive Director with grant tracking and reporting.
• Maintain and update email database via MailChimp.
• Oversee and update website content; coordinate with web developer as needed.
• Monitor and respond to office voicemails and emails received via the website.
• Track donors and professional memberships.
• Track and monitor staff and teaching artist clearances and background checks.

Qualifications

• Bachelor's degree or equivalent experience in marketing, communications, nonprofit administration, or a related field.
• Strong written and verbal communication skills.
• Experience managing social media and/or email marketing tools (e.g., MailChimp).
• Proficiency with donor databases (Bloomerang preferred) and Microsoft Office/Google Workspace.
• Excellent organizational and time management skills with keen attention to detail.
• Ability to work independently and collaboratively in a hybrid/remote environment.
• Interest in arts education, nonprofit work, and community engagement is preferred.